How to plan your new office space

Planning an office relocation? This is the perfect time to refresh your office layout! While you’re in the process of moving you may want to think about upgrading or replacing existing furniture and equipment to go with your new office space. Your new office may have a different feel than your old office and staff might have innovative ideas on how to use or decorate the space. In this post we provide 5 tips for planning your office space. 

modern office space


How to plan office space

1. Assess your team’s workspace needs

The first step is to understand what type of work environment your team needs to be productive. Every business and every team has different requirements. To find out what your team needs, the best thing to do is organise a meeting to talk to the team members or send out a survey for everyone to fill out. That way, every team member has a chance to say what is important for their office space.


2. Sketch out your office layout ideas

After you have reviewed your employee’s needs, you can start to design an office layout on paper. Get a floorplan of your new office space and start to add all the equipment and furniture that you will be taking. Then you can see what space is leftover and think about how you can best utilise it. This also makes shopping for office furniture a lot easier, as you will have exact dimensions of the space. 


3. Address noise control and privacy concerns

If you decide on an open office layout instead of individual private offices, you will need to consider the impact of noise on your employees. Rooms with hard surfaces can reflect sound. If your new office has tiles or timber flooring, adding soft furnishings such as drapes and rugs can help absorb this sound. You might also consider allocating a small room for employees to take business calls. Open office layouts also come with privacy concerns. Your employees don’t want to feel like they are being watched every second of the day. Having workspaces with dividers or angling desks away from each other can help employees feel like they have more privacy.


4. Consider collaborative and common-use spaces

If teamwork and collaboration are important to how your business functions, think about creating some co-working spaces. This could be as simple as grouping a few workstations together, or you may dedicate a whole room for co-working, with a large table, chairs and whiteboards for brainstorming. Common-use spaces such as break rooms and kitchens are also very important. Having a space where employees can take time out from their busy day can help them relax and refocus. 


5. Plan for seamless connectivity

It’s important to accurately plan office relocation, to minimise disruptions to your business and employees. One of the most important steps in planning an office relocation is ensuring that IT tech and equipment can be setup quickly. Make sure your new office has electrical wiring and power boards for every workstation and WIFI connectivity is available. 


Once you have created a plan for your new office layout, TimeRite Removals can transport and setup your furniture and equipment exactly how you planned. Trust TimeRite Removals for efficient office relocations, tailored to your business needs.  Check out our Office Relocation Checklist for more tips!